Secretary
Secretary. The Secretary shall be responsible for keeping an accurate record of all meetings of the Board of Directors, see that all notices are duly given in accordance with these Bylaws or as required by law, maintain the official records of the organization, and in general perform all duties customary to the office of Secretary and such other duties as from time to time may be assigned by the President or by the Board.
Responsibilities
Work with the president to organize board meetings, creation of agenda
Make room reservations
Attend board meetings
Ensure the safety and accuracy of all board records
Review board minutes
Help coordinate at least one of the yearly activities
Participate on the yearly planning meeting
Keep track of the organization’s activities to make sure the actions of the organization are in accordance to the organization’s Bylaws.
Keep track of the board members’ contact information in order to inform the board about meetings and updates on the organization.
Check emails and respond or send to appropriate person for proper action
Organization of the online data storage
Any other secretarial work
Be willing to fill an open position on the board other than the president
Execute any other task to ensure the health and safety of the members and the Association
Time Commitment
2 Years Term (2023-2024)
Board meetings ( 1 per month - approximately 3 hours each)
Yearly Election Planning meeting ( 3 hours year)
Coordination of an activity (10 to 20 hours per activity)
Yearly planning meeting (10 hours )
Google Drive maintenance (1 hour week)
Check and respond emails (2 hours week)
Skills
Passion for the Organization’s Mission
Fluent in English
Good organisation skills.
Good time management.
Good communications skills, written and verbal.
Discretion.
Confidence with IT and computer packages (MS Office and Google tools ( Word, Excel, PowerPoint, Outlook, Gmail , Google Drive)
Accuracy and good attention to detail.
An ability to stay calm and tactful under pressure.
Self motivation.